I have gotten a few requests to do a tutorial on the 'Boho Beached themed Baby Shower' I threw over the weekend. The shower turned out exactly how I envisioned it and I hope you enjoy it as well!
Here is the formula I use when planning an event(I'll use the baby shower as an example):
1. Pick a theme&determine guest list: Beach Boho Baby Shower(chosen by the mother to be)
Formal brunch with friends&family of the mother-to-be
2. Choose a date and time for the event: August 3,2013 11-1PM
3. Location: Backyard Pergola
4. Menu: Brunch
-Buttermilk Waffles with an assortment of syrups
-Assorted Muffins
-Egg Baskets(hash browns, eggs, and bacon baked in muffin tins)
-Fruit Kababs
-Yogurt Parfaits
-Crispy Bacon
-Mint Lemonade
-Lemon&Lime Water
-Orange Juice
5. Colors: Pink, White, Green, Blue
6. Decor:
-Fresh Flowers
-Lanterns
-Candles
-Sea Shells
-Chevron Print Table Runners
-"Rag" Banner & Burlap Name Banner
7. Draw a setup: I sketch where I am going to place my food tables, seating tables, decor, etc. This way I have a mental image of where everything is going before hand so I'm not running around the day of wasting time or figuring out that a certain table can't go a certain place.
8. Entertainment: I'm not a huge fan of baby shower games so instead I designed and printed up a "Baby Shower Advice & Wishes Card" that guests filled out for the mother-to-be! It was fun and it's something Ashley(mom-to-be) will enjoy!
9. Invitations: I like to send invites 4 weeks before an event to give guests ample notice but not to far in advance that they forget.
10. Prep work, Prep work, Prep work!
Even if you are a few weeks or months out from the date of the event I promise doing a little prep work during this time will make your life much less hectic in the final weeks, days, and even hours leading up to your event!
Here are some things I did to get ready:
-Made Banners(these take more time than you think)
-Bought utensils, plates, straws, etc.
-Designed and Printed all Printables
-Bought Decor including seashells&starfish
-Made arrangements for borrowed tables, chairs, linens, & extra serving-ware
Here is what I did the night before:
-Picked up tables, chairs, linens, & extra serving-ware
-Bought food(as most of my food items were perishable I wanted them to be as fresh as possible)
-Bought fresh flowers(store these in your fridge over night&DO NOT cut the stems off...this keeps them fresher longer)
-Made the muffins the night before(store in an airtight container)
-Mixed and stored the waffle batter in the fridge
-Transferred all syrups to the serving ware I would use the next day
Day of Breakdown:
9:00 AM: Start food prep
-Fruit Kababs(stored in fridge)
-Yogurt Parfait(stored in fridge; leave off berries until the very last)
-Baked Egg Catchers
-Warmed up waffle maker(I love fresh waffles so I make these very last)
10:00 AM: Setup
-Setup Tables & Chairs
-Laid linens & table runners
-Hung Banners
-Add Decor
-Situated Serving-ware
10:45 AM: Finishing Touches
-Cut flowers and added them to mason jars
-Started Making Waffles
-Mixed Drinks and add ice(especially for outdoor events)
-Bring out food
ONE ADDITIONAL NOTE: When I put together a food table I like 'levels'! I have a variety of serving trays all at varying heights to give a table depth.
We added the last tray of food to our table just as the first guests arrived! Of course somethings will always go wrong when you are hosting an event, but that is to be expected. Just learn to roll with it or you will be so stressed by the time the event comes around you won't even be able to enjoy it.
ALWAYS REMEMBER: What matters most about any event are the people!
I've included some pictures of the event for you to and enjoy and I hope this tutorial was helpful.
If you have any questions leave a comment below.
Happy Hosting!
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